Executive Assistant to National Director
JOB DESCRIPTION
Purpose of the position:
To support the National Director (ND), Integrated Programs Director (IPD) and shadow the Executive Associate to the ND in administrative responsibilities and facilitating governance, strategic, leadership and operational roles of the WVT National Office (NO) to achieve the NO Strategy. Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others.
1. Strategic Support.
Consolidate monthly reports from the Divisions and ensure that the ND’s performance agreement are implemented and reported.
Coordinate and participate in strategic planning and review meetings and record the proceedings in SMT and TMT meetings to ensure follow-up on issues raised.
Participate in the process of budgeting for the National Director’s Office.
Manage, plan and coordinate the ND’s calendar.
2. Support to the Governance Function.
(a) Board Management
Work with the Executive Associate to organize, facilitate and coordinate the Board Subcommittee meetings to ensure they take place before the full Board meetings.
Compile the Quarterly Ministry Updates for the ND’s review and submission to the WV National Board.
(b) Board Development
Participate in planning and organizing Board field trips to WVT project sites to help deepen Board members understanding of WV’s ministry.
Create monthly and quarterly management summary performance -Technical Programs Dashboards and ND Dashboard.
Organizing and coordinating logistics/venue for scheduled performance reflections meetings, capture and make follow up on action points.
3. Administrative Support.
Drafting of communication, correspondences, and updates on WVT Ministry/ roles to other entities.
Establish and maintain filling system for correspondences related to ND/IPD’s offices.
Handle Logistics (ground, air transport, meeting venue and accommodation) preparation for meetings/workshops/training for ND/IPD’s Office.
Provide wide range of support services to the National Director’s Office. Eg. Retirements (Gems, Cigna and Concur).
Qualifications: Education/Knowledge/Technical Skills and Experience.
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Minimum Qualification required: Master Degree in Social Sciences.
Experience: 5 years International NGO experience with 3 years’ experience in governance activities.
Technical Skills & Abilities:
Computer skills
Good planning and organizational skills
Excellent communication skills both English and Kiswahili
Ability to maintain effective working relationships with all levels of staff, WVT Board and other stakeholders.
High level of confidence and confidentiality
Ability to work independently with minimal supervision.
Other Competencies/Attributes:
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required.
Working Environment / Conditions:
Work environment: Office-based.
Travel: 10% Domestic/international travel is required.
On call: 10%.
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Internship Academy
JOB DESCRIPTION
The Academy Internship Program:
With the understanding that only when families have economic security can they turn their attention to the needs of their children, WVT is implementing two Technical Programs: (1) Integrated Food and Nutrition Security, Including; Livelihood, Health & Nutrition and WASH (IFaNS) (2) Education. The Technical Programs seeks to ensure free malnutrition communities in Tanzania through increased production and productivity while promoting sustainable use of natural resources, and connecting farmers to markets and access to credits, access to good health services and increased knowledge on health related issues, making favorable reading and teaching environment and also maintaining availability of safe water, good sanitation and hygiene.
To ensure effectiveness of the aforesaid Technical Programs, WVT launched a World Vision Tanzania Academy Internship Program in 2016 to build a critical mass of hands-on experts that would be used to build the capacity to most vulnerable people in communities. The broad goal is to support skills transfer, mindset change and technological know-how that will help Communities adopt innovations, improve productivity and catalyze WVT is seeking applications from suitable qualified internship candidates. Successful applicants will initially attend an orientation program. Thereafter, each intern will be assigned to rural based Area Development Program (ADP) in Tanzania to serve under the mentorship of an experienced WVT Staff for a period of twelve (12) months. Accommodation support, monthly subsistence stipend, medical cover and life insurance will be provided by WVT. This twelve (12) months internship is a young professional development opportunity and shouldn’t be construed as an employment or guarantee of being employed by WVT, but rather should be considered as a unique learning opportunity. Should there be a vacancy fitting the intern’s skills and qualifications after successfully finishing the internship program, WVT could consider the intern for full time employment with WVT through a competitive recruitment process.
Minimum qualifications and Requirements:
All intern applicants must be fresh graduates from a recognized University or Academic Institution preferably with a Degree BSc in; Agronomy, Livestock/Animal Science, Horticulture, Agribusiness, Agriculture general, Mass communication, Human Nutrition, Education and Journalism.
Have excellent oral and written communication skills in both Kiswahili and English. agricultural, education, health and WASH sectors transformation, thus contributing to improved food security and income, health ,nutrition, hygiene, Sanitation and education of people for the wellbeing of their children.
Be willing to live and stay in WVT’s rural communities for one (1) year during the internship program.
Be a young and energetic male or female Tanzanian citizen who is not more than 30 years of age.
Be willing to abide to WV’s Christian and Core values.
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Education Technical Team leader- Readvertised
JOB DESCRIPTION
Purpose of the Position.
Contribute to achieving WVTs child wellbeing targets through planning, design, monitoring and implementing education and literacy boost model in line with National Office Strategy. He/she will be a technical specialist and focal person on Education technical programing. The Education team leader will have technical accountability to oversee literacy boost interventions and also geographical accountability by supervising and providing technical support to facilitators in a specific Area Programs.
Major Responsibilities.
Projects/program Coordination and Support
Provide technical guidelines and support on education sector integrated programing approach to Area Programs.
Coordinate the implementation, monitoring and evaluation of education programs and Literacy Boost in selected World Vision Tanzania Area Programmes in accordance with project design and plans as agreed with the Integrated Programmes Director.
Coordinate with the READ Team and other Literacy Boost implementing partners to ensure the sharing of knowledge, learning and resources related to programming.
Ensure effective communication between the Literacy Boost programme, the READ Team and other programs within World Vision Tanzania.
Coordinate Literacy Boost training as well as any relevant staff training and learning workshops when necessary.
Coordinate Literacy Boost learning activities, data collection, data management, and data analysis according to guidance and agreements with Integrated Programs Director.
Ensure that the Literacy Boost programme projects are implemented in line with the READ Team established standards and guidelines and adheres to World Vision Tanzania education guidelines and the government education policies.
Ensure effective communication and networking developed and maintained through partnership and collaboration with all stakeholders.
Enhance or contribute to project efficiency and effectiveness through implementation follow-up activities with various implementing partners, including monitoring inputs, local conditions and resources and education project status.
Working with other relevant staff, analyze collected data and information and prepare progress reports and assist in identification of required supplies and equipment;
Ensure or contribute to the availability of accurate, complete and up-to-date information required for effective Literacy Boost design, implementation, management, monitoring and evaluation, including gender disaggregation.
Draft accurate Literacy Boost budgets for review by the supervisor.
Contribute to or provide recommendation and other project documentation, assuring accuracy and consistency and provide support for consultation with partners as required on planning and implementation of activities;
Compile or contribute to programme implementation training, orientation and capacity building materials to promote knowledge sharing with donors and partners;
Working with technical specialists, developing additional content to programming components like reading camp curriculum, parental awareness raising workshops and teacher training resources.
Supporting APs to utilize a Programme approach that implement through local structures. Eg working with the MOEVT to deliver a high quality teacher training component; Work with community groups like PTAs to facilitate community and parental engagement for out-of-school literacy initiatives.
Work with GAM team to develop proposal and secure LB related funds.
Planning, reporting, monitoring and learning:
Monitor and evaluate the programme activities in line with the internal M&E plan.
Coordinating with M&E specialists to conduct literacy assessments that measure LBs impact.
Ensure timely and quality planning and reporting of activities to Integrated Programmes Director, READ Team and donors in line with internal requirements.
Collate and write required implementation plans and reports from Literacy Boost Officer/Facilitator for timely submission to relevant parties.
To maximize continuous learning, ensure timely and quality documentation of LB activities, including collection of case studies, documenting of lessons learned, best practices and challenges in accordance with requirements agreed with IPD.
Collaboration with other team members across to ensure synergies and consistency in our programming approaches.
Staff management
Provide direct technical support and daily management to Literacy Boost Officer(s)/facilitators.
Provide strategic direction to camp based teams in line with World Vision Education Technical Approach/Technical Program.
Coordinate with the Integrated Programme Director to provide timely and effective responses to programme challenges reported by staff
Coordinate and lead regular meetings with IPs working in each camp.
Communications & Networking:
Establishing a knowledge management system that supports documentation & sharing of project learning’s and progress.
Developing communication products that document progress, impact, and enable enhancements to LB components.
Represent programming with national, local government, NGOs, communities and within WVT as appropriate.
Undertaking networking activities and fostering partnerships with key education sector stakeholders to promote sustainable approaches for improving learning outcomes in school and community systems/structure
Other duties as assigned and according to the demands of the programme.
Qualifications: Education/Knowledge/Technical Skills and Experience
Bachelor’s Degree in Education. Post graduate education training is an added advantage.
Relevant experience of at least 5 years in Education programming with reputable institution, national or international NGO.
Good understanding of education concepts and issues in development context
Working knowledge of the logical framework approach to project design, monitoring and evaluation/ project cycle management
Strong facilitation and presentation skills with a passion for sharing knowledge
Ability to work independently and as part of a diverse team
Fluent in English and Swahili
Other Competencies/Attributes:
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required.
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required
Ability to work with rural communities
Highly motivated to achieve quality results and service
Knowledge, Skills and Abilities
High integrity.
Partnering and engaging with stakeholders.
Ability to work with minimal supervision.
Report writing skills
Networking and influencing skills.
Highly reliable and dependable.
Passion for children.
Skills in Programming.
Ability to maintain effective working relationships with all levels of staff and donors.
Computer skills.
Working Environment / Conditions:
Work environment: Few office work with frequent visits to the field.
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